Exhibitor FAQ’S

Are there restrictions on booth dimensions and/or size?
The smallest booth you can purchase is a 10’x10’. For booths larger than 10’x10’ the dimensions must be in increments of 10’.

How do I become an exhibitor?
Complete an Exhibit Space Application & Contract and submit it with a deposit of half your booth fees.

How much does it cost to exhibit?
Booth pricing varies by size. (If you plan to exhibit a crane, forklift or trailer, please contact BCMC staff at 608/268-1161 or email info@bcmcshow.com.

What is included with a 10’x10’ booth?
Standard 10’x10’ and larger 10’x booths will be provided with an 8’ high background curtain and 3’ high side-rails. For booths that are 20’x20’ or larger drape is provided only if there are adjoining booths.

What is included with a 20’x20’ booth or larger?
Pipe and drape is only used in island booths if your booth adjoins another booth. If your booth does not adjoin another booth and you desire to have pipe and drape, please contact James Knudtson of George Fern Company at 816/221-0525.

What are the Show Floor hours?
Wed 12:15 pm – 6:00 pm
Thu 10:30 am – 5:00 pm
Fri 9:30 am – 12:30 pm

Who is the show’s decorator?
We have an established relationship with George Fern Company, Kansas City, Missouri. Our contacts are James Knudtson and Sheila Pannell. Their phone number is 816/221-0525. Please communicate with them directly regarding specific move-in questions and your orders for products and services.

How do I order the products and services I need for my booth?
After your contract and deposit for booth space have been processed, an Exhibitor Service Manual will be available online (after June 15). You will be notified by George Fern Company when it’s available. The manual contains the forms for ordering products and services for your booth. It also contains the form used to order audio visual equipment through RentSys and utilities through the Convention Center. Please note: Orders for RentSys and the utility company should not be sent to George Fern Company.

Do I have to have carpeting?
You do not have to have carpeting in your booth; however, most exhibitors have carpeting. If you exhibit machinery, it is not necessary to have carpeting underneath the equipment.

Can I bring my own tables, chairs, carpeting, etc.
You can furnish your booth; however, we ask that your furnishings be in an acceptable condition to maintain a professional decorum.

When will I receive a move-in schedule?
A tentative move-in schedule is included in the Exhibitor Service Manual; however, a detailed plan will be emailed to you 4 weeks before the show. It will also be available on the BCMC website.

Do I have to pay for the badges for the people that will work in my booth?
If you contract for a 10’x10’ booth you receive up to 3 exhibitor personnel registrations (EPR’s) complimentary. For booths larger than a 10’x10’ you receive up to 2 EPR’s for every 100 square feet contracted. If you require registrations beyond your allotted EPR’s, you will have to pay for the badges.

Please note: it is against the rules to distribute badges to anyone other than employees working in your booth. BCMC staff will contact you in the event there is a question about your registration.

Will I receive a list of attendees that I can use to promote my participation in the show?
Around September 1, a complete list of attendees will be sent to you with updates sent about every two weeks prior to the show. A complete list of attendees will also be sent after the show.

Can I select my booth?
Since the size of booths vary so much from year to year it is not possible to have a template floor plan. Staff lays out the plan from scratch using the information exhibitors provide in their contract indicating who they wish to be near to and far from, who their competitors are, and any other special requests they make. Providing more specific information will help staff.

When do I get my booth number?
Booth numbers are typically distributed to exhibitors in the middle of August. Once they have been finalized a copy of the tentative floor plan and booth list are emailed to all exhibitors and posted on the website.

Do I need my booth number to submit my order to George Fern Company?
You do not need to include your booth number on the forms for George Fern Company. George Fern Company assists staff with the floor plan process, so they have the booth numbers for each exhibitor.