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Exhibitor FAQ’s

Are there restrictions on booth dimensions and/or size?
The smallest booth you can purchase is a 10'x10'. For booths larger than 10'x10' the dimensions must be in increments of 10'.

How do I become an exhibitor?
Complete an Exhibit Space Application & Contract and submit it with a deposit of half your booth fees.

How much does it cost to exhibit?
Booth pricing varies by size. Click here to review booth space pricing.

What is included with each 10'x10' booth space?
Standard 10'x10' and larger 10'x booths will be provided with an 8' high background curtain and 3' high side-rails. Please note each booth under 400 square feet will receive a Booth Package that consists of 2 chairs, 1 table, 1 waste basket, pipe/drape and an ID Sign per each 100 square feet reserved.

What are the Show Floor hours?
Thu 10:45 am – 5:00 pm
Fri 9:15 am – 12:30 pm

Can I bring my own tables, chairs, etc.
You can furnish your booth; however, we ask that your furnishings be in an acceptable condition to maintain a professional decorum. Please note each booth under 400 square feet will receive a Booth Package that consists of 2 chairs, 1 table, 1 waste basket, pipe/drape and an ID Sign per each 100 square feet reserved.

When will I receive a move-in schedule?
A tentative move-in schedule is included in the Exhibitor Service Manual; however, a detailed plan will be emailed to you 4 weeks before the show. It will also be available on the BCMC website.

Do I have to pay for the badges for the people that will work in my booth?
If you contract for a 10’x10’ booth you receive up to 3 exhibitor personnel registrations (EPR’s) complimentary. For booths larger than a 10’x10’ you receive up to 2 EPR’s for every 100 square feet contracted. If you require registrations beyond your allotted EPR’s, you will have to pay for the badges.

Please note: It is against the rules to distribute badges to anyone other than employees working in your booth. BCMC staff will contact you in the event there is a question about your registration.

Will I receive a list of attendees that I can use to promote my participation in the show?
Around September 1, a complete list of attendees will be sent to you with updates sent about every two weeks prior to the show. A complete list of attendees will also be sent after the show.

Can I select my booth?
The size of booths vary from year to year. Staff lays out the plan from scratch using the information exhibitors provide in their contract indicating who they wish to be near to and far from, who their competitors are, and any other special requests they make. Providing more specific information will help staff.

When do I get my booth number?
Booth numbers are typically distributed to exhibitors in the middle of August. Once they have been finalized a copy of the tentative floor plan and booth list are emailed to all exhibitors and posted on the website.

Do I need my booth number to submit my order to the show decorator?
You do not need to include your booth number on the forms for the show decorator. The decorator will assist staff with the floor plan process, so they will have the booth numbers for each exhibitor.